All Mulberry House School policies are always to be read and considered in conjunction with Equal Opportunities, Race Equality and Inclusion policies.


1. Introduction

1.1 The Mulberry House School (MHS) is committed to protecting and respecting your privacy.

1.2 This policy (together with our Terms of Use) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1.3 For the purpose of the Data Protection Act 1998, the data controller is The Mulberry House School.

2. Information we may collect from you

2.1 On parts of the site we offer the opportunity for you to apply to attend an open evening or to register your child(ren) for the school. In doing so, we ask you to submit details of your name, email address, geographical address and other personal information.

3. How we process, store and use your information

3.1 The information we collect from you is used solely for the administration of the open evening and registration processes.

3.2 The data that we collect from you is processed by staff who work at The Mulberry House School.

3.3 All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

3.4 The Mulberry House School does not share your personal information with any other organisations.

4. Uses made of your information

4.1 We use information held about you in the following ways:

4.1.1 to provide you with information that you request from us or which we feel may interest you, where you have indicated that you wish to be contacted for such purposes by post, email or telephone;
4.1.2 to ensure that content from the Site is presented in the most effective manner for you and for your computer;
4.1.3 to allow you to participate in any interactive features of our Site which we may make available from time to time, when you choose to do so, and;
4.1.4 to notify you about changes to our services.

4.2 If you do not want us to use your data for the purposes of direct marketing of our educational services, please check or un-checked (as directed) the relevant box situated on the form on which we collect your data.

5. Protecting pupils’ identities

5.1 It is our policy to protect the identity of pupils on the Site. Under no circumstances will we associate a photograph of a pupil with his/her name.

5.2 We may, from time to time, wish to publish pupils’ names in articles on the Site, and we may also wish to publish photographs containing their images, but it will not be possible to identify a pupil’s identity from a photograph. We operate an ‘opt in’ policy for each parent or guardian, where they are happy to do so, to give their consent to having their child’s image appear on the Site.

6. Your rights

6.1 The Site may, from time to time, contain hyperlinks to and from internet sites operated by other organisations. If you follow a hyperlink to any of these sites, please note that they will have their own privacy policies and that we do not accept any responsibility of liability for these policies. Please check these policies before you submit any personal data to such sites.

7. Access to your information

7.1 The Data Protection Act 1998 gives you the right to access information held about you. Your right of access can be exercised in accordance with that Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

8. How to contact us

If you have any questions, comments or requests regarding this privacy policy, please feel free to contact us in any of the following ways:

020 8452 7340 between 9.00 and 17.00

7 Minster Road, West Hampstead, London, NW2 3SD

9. Updates

We reserve the right to change this privacy policy from time to time by changing it on the Site.